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Deciding how much to pay someone is fairly straightforward but you must pay your employee at least the National Minimum Wage.
The minimum wage a worker should get depends on factors including their age and if they’re an apprentice.
The National Minimum Wage is the minimum pay per hour almost all workers are entitled to. The National Living Wage is higher than the National Minimum Wage. Workers get it if they’re over 25.
It doesn’t matter how small an employer is, they still have to pay the correct minimum wage.
You can find minimum wage calculations on the HMRC website and use it to check if the correct minimum wage has been paid.
You need to check if someone has the legal right to work in the UK. You may have to do other employment checks as well.
Check if a document allows someone to work in the UK.
Legal right to work checking will determine:
Important: There will be no change to the rights and status of EU citizens living in the UK until 2021. You and your family can apply for ‘settled status’ to continue living in the UK after June 2021. The scheme will open fully by March 2019.
Check if you need to apply for a DBS check (Disclosure and Barring Service, formerly known as a CRB check) if you work in a field that requires one, e.g. with vulnerable people or security.
You can request the following types of check for potential employees:
Employment insurance - you need employers liability insurance as soon as you become an employer.
Send details of the job (including terms and conditions) in writing to your employee. You need to give your employee a written statement of employment if you’re employing someone for more than 1 month.
An employer must give employees a ‘written statement of employment particulars’ if their employment contract lasts at least a month or more. This isn’t an employment contract but will include the main conditions of employment.
The employer must provide the written statement within 2 months of the start of employment.
If an employee works abroad for more than a month during their first 2 months’ employment, the employer must give them the written statement before they leave.
Tell HM Revenue and Customs (HMRC) by registering as an employer. This can be done up to 4 weeks before you pay your new staff.
You must register even if you’re only employing yourself, for example as the only director of a limited company.
You must register before the first payday. It usually takes up to 5 days to get your employer PAYE reference number. You cannot register more than 2 months before you start paying people.
To pay an employee before you get your employer PAYE reference number, you should:
You must enrol and make an employer’s contribution for all staff who: